Turn video summaries into structured tasks on your board
Overview
This integration allows you to automatically create items in Monday.com from Videolink video summaries.
Instead of messy written feedback, a Product Manager records a video, you generate a summary, and Zapier converts it into a structured task — ready for your team to act on.
Perfect for:
- Bug tracking
- Product feedback
- Async collaboration between product & engineering
How it works
- A teammate shares a Videolink video
- You generate a video summary
- Zapier analyzes the summary
- A new item is created in Monday.com
Requirements
- Zapier Premium plan (multi-step Zaps required)
- Videolink account
- Monday.com board
Step-by-step setup
Step 1: Create a new Zap
In Zapier, click Create Zap.
Step 2: Set the trigger (Videolink)
- App: Videolink
- Trigger event:
Video AI Summary Available
This fires every time a summary is generated.
Step 3: Analyze the summary with AI
Add:
- App: AI by Zapier
- Action:
Analyze and Return Data
Input
- Use: Videolink Summary Text
Prompt
Use this prompt:
You are a software engineer analyzing a video summary.
Determine whether the summary describes a bug.
If it does, classify it as Bug 🐞. Otherwise, classify it as Task 🔨.
Then determine the Priority using the following rules:
Critical 🔥 → breaks the user flow of recording videos
High → significantly impacts usability but has a workaround
Medium → minor issue or non-blocking problem
Low → small improvement or edge case
Quick fix → trivial issue that can be resolved quickly
Generate a short, clear Title for the task (1 line max, action-oriented).
Return your answer in the following fields (use exact values):
Title: concise summary of the issue
Type: Task 🔨 or Bug 🐞
Priority: Quick fix, Critical 🔥, High, Medium, or Low
Task Description: Write a detailed description of the issue, including context, steps to reproduce (if applicable), expected vs actual behavior, and any relevant technical details.
Output fields
Click “Generate from prompt” and create:
- Title
- Type
- Priority
- Task Description
Step 4: Filter only bugs (optional)
Add:
- App: Filter by Zapier
Condition:
- Type → Contains → Bug
Step 5: Create item in Monday.com
Add:
- App: Monday.com
- Action:
Create Item
Step 6: Map fields
Configure your board:
| Monday Field | Value |
|---|---|
| Item Name | Title |
| Description / Long Text | Task Description |
| Board | Your Dev Board |
| Group | Bugs / Backlog |
Optional mappings
If your board has columns:
| Column | Value |
|---|---|
| Status | Type (Bug / Task) |
| Priority | Priority |
| Tags | Type or Priority |
💡 Tip:
Make sure your column types in Monday match the data (Status, Dropdown, Text, etc.)
Step 7: Test and publish
- Run a Test Zap
- Confirm item appears correctly in Monday
- Click Publish
Example workflow
- Product Manager records a bug via Videolink
- You generate a summary
- Zapier:
- Detects it
- Classifies it as Bug 🐞
- Assigns Priority: Critical 🔥
- A structured item appears in Monday.com
Why this matters
This setup helps your team:
- Replace unclear feedback with visual context
- Reduce back-and-forth between product and engineering
- Keep all issues structured in one place
- Move faster with async workflows
Customization ideas
You can extend this Zap to:
- Assign items automatically
- Create separate groups for Bugs vs Tasks
- Add due dates based on priority
- Trigger Slack or email notifications