Asana × Videolink Zapier Integration

Turn video summaries into actionable tasks in Asana

Overview

This integration allows you to automatically create tasks in Asana from Videolink video summaries.

Instead of long written explanations, a Product Manager can record a video, you generate a summary, and Zapier converts it into a structured task — complete with title, type, priority, and description.

Perfect for:

• Bug reporting
• Product feedback
• Async collaboration between product & engineering

How it works

1. A teammate shares a Videolink video
2. You generate a video summary
3. Zapier analyzes the summary
4. A task is automatically created in Asana

Requirements

• Zapier Premium plan (multi-step Zaps required)
• Videolink account
• Asana workspace & project

Step-by-step setup

Step 1: Create a new Zap

In Zapier, click Create Zap.

Step 2: Set the trigger (Videolink)

• App: Videolink
• Trigger event: Video AI Summary Available

This fires every time a video summary is generated.

Step 3: Analyze the summary with AI

Add:

• App: AI by Zapier
• Action: Analyze and Return Data

Input

• Use: Videolink Summary Text

Prompt

Use this prompt:

You are a software engineer analyzing a video summary. 

Determine whether the summary describes a bug. 
If it does, classify it as Bug 🐞. Otherwise, classify it as Task 🔨.

Then determine the Priority using the following rules:
Critical 🔥 → breaks the user flow of recording videos  
High → significantly impacts usability but has a workaround  
Medium → minor issue or non-blocking problem  
Low → small improvement or edge case  
Quick fix → trivial issue that can be resolved quickly  

Generate a short, clear Title for the task (1 line max, action-oriented).

Return your answer in the following fields (use exact values):
Title: concise summary of the issue  
Type: Task 🔨 or Bug 🐞  
Priority: Quick fix, Critical 🔥, High, Medium, or Low  
Task Description: Write a detailed description of the issue, including context, steps to reproduce (if applicable), expected vs actual behavior, and any relevant technical details.

Output fields

Click “Generate from prompt” and create:

• Title
• Type
• Priority
• Task Description

Step 4: Filter only bugs (optional)

Add:

• App: Filter by Zapier

Condition:

• Type → Contains → Bug

This ensures only bugs go into your dev project.

Step 5: Create a task in Asana

Add:

• App: Asana
• Action: Create Task

Step 6: Map fields

Configure the task:

💡 Tip:
You can map:

• Type → Tag (Bug / Task)
• Priority → Tag or Custom Field

Step 7: Test and publish

• Run a Test Zap
• Confirm the task appears in Asana
• Click Publish

Example workflow

1. Product Manager records a bug via Videolink
2. You generate a summary
3. Zapier:
   • Detects it
   • Classifies as Bug 🐞
   • Sets Priority: High
4. A task appears in Asana with full context

Why this matters

This setup helps your team:

• Eliminate unclear bug reports
• Reduce back-and-forth
• Keep all feedback structured
• Move faster with async communication

Customization ideas

You can extend this Zap to:

• Assign tasks automatically to engineers
• Route bugs vs tasks into different projects
• Add due dates based on priority
• Notify your team in Slack