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HubSpot × Videolink: Log Video Views in Your CRM

Updated

Track when prospects watch your videos and trigger automations

Overview

This integration allows you to automatically log a video view in HubSpot whenever someone watches your Videolink video.

While Videolink already sends email notifications for views, this Zap lets you:

  • Track engagement directly inside your CRM
  • Attach video views to contacts and companies
  • Trigger follow-ups, workflows, and sales automations

Perfect for Sales teams sending demos, walkthroughs, or personalized videos.

How it works

  1. You send a Videolink video to a prospect
  2. The prospect watches the video
  3. Zapier detects the view event
  4. A note is automatically created in HubSpot
  5. The activity is attached to the contact

Requirements

  • Zapier account
  • HubSpot Sales Hub
  • Videolink account

Step-by-step setup

Step 1: Create a new Zap

In Zapier, click Create Zap.

Step 2: Set the trigger (Videolink)

  • App: Videolink
  • Trigger event: Video Viewed

This trigger fires every time someone views your video.

💡 If the viewer exists in your HubSpot CRM, the activity will be associated with that contact (via email).

Step 3: Create engagement in HubSpot

Add a new step:

  • App: HubSpot
  • Action: Create Engagement

Step 4: Configure the engagement

Fill in the fields as follows:

Engagement Type
  • Note
Note Body

Use this structure:

Videolink View: {{Video Title}}
Videolink URL: {{Video URL}}

This ensures your team can quickly understand what was viewed.

Associate with Contact
  • Emails of the contact objects:
    → Map Viewer Email

This is critical – it links the video view to the correct contact in HubSpot.

Step 5: Test and publish

  • Click Continue
  • Run a test with a real video view
  • Confirm the note appears in HubSpot under the contact
  • Click Publish Zap

Example workflow

  1. Sales rep sends a demo video via Videolink
  2. Prospect watches the video
  3. HubSpot logs:

Videolink View: Product Demo – Dashboard Overview
Videolink URL: https://app.govideolink.com/video...

  1. Sales rep sees activity and follows up at the right moment

Why this matters

This setup gives your team:

  • Real-time insight into prospect engagement
  • Better timing for follow-ups
  • Visibility into what content was viewed
  • A trigger for automation (e.g., “watched demo → send email”)

Automation ideas

Once this is set up, you can:

  • Trigger a follow-up email when a video is viewed
  • Notify a sales rep in Slack
  • Move deals to the next stage automatically
  • Score leads based on video engagement