Understand the different roles in Videolink and what each user can access or manage.

Videolink uses role-based permissions to control what users can view, edit, and manage inside your organization.

This ensures the right people have the right level of access.

👤 User Roles Overview

There are typically two main levels of permissions:

• Ogranization Member
• Admin

(Some permissions may vary depending on your plan.)

👥 Member

Members can:

• Record videos
• View videos they have access to
• Comment on videos
• Mention teammates
• Generate AI summaries and transcripts
• Share videos (based on access settings)
• Respond to video requests

Members cannot:

• Manage organization settings
• Add or remove team members
• Change billing settings
• Modify organization-wide configurations

Members are ideal for product managers, engineers, designers, support, and contributors.

🛠 Admin

Admins have full control over the organization.

They can:

• Do everything a Member can
• Add or remove team members
• Assign roles
• Manage organization settings
• Control access defaults
• Manage integrations (Slack, GitHub, etc.)
• Oversee analytics across the organization
• Manage billing (if applicable)

Admins are typically founders, team leads, or operations managers.

🔒 Video-Level Permissions

In addition to organization roles, videos have their own access settings.

You can assign:

• Viewer – Can watch but not edit
• Editor – Can edit title, trim, blur, and adjust access

This allows fine-grained control per video.

🏢 Organization-Wide Access

With the “Everyone at Organization” setting:

• All logged-in members with your company domain can view the video.
• Editor access still needs to be assigned individually.

✅ Best Practices

• Assign Admin roles carefully.
• Use Viewer access for external sharing.
• Use Editor access for collaborators.
• Regularly review team members in Organization settings.